Technology Solutions

, CPI’s main application program, is an end-to-end, web-based application designed for organizations that carry out complex programs that involve a large number of projects, vendors, and end-users. The application brings about many benefits by enabling these organizations to properly plan, budget, procure manage and control their projects in a collaborative, efficient and cost-effective manner. boasts many features that combine utility and user-friendliness with security dependability and robustness. is tailored to fit the Organization’s Business Environment, comes complete with built-in analytical tools, charts and reports and is fully integrated with a document management system.

After customizing to fit your organization's business environment, you can put the system to work for you. Whether you're putting together the master plan, preparing your annual budget, forecasting your cashflow needs or simply following progress on your projects, you can use the various tools, functions, and reports to complete your task efficiently and cost effectively.

MASTER PLAN - Create a Master Plan that encompasses all of your programs and projects...
FUND SOURCES - Manage your organization’s Fund Sources and track funds...
CASHFLOWS - Forecast your cash requirements for each project...
STAFFING - Add your staff members to each with his/her own user profile...
REPORTING - View up-to-date summary and detailed information about each project...

Whether you’re managing a feasibility study, a training program, or the construction of a skyscraper, you can use to manage the day-to-day project activities. Retain, analyze and share vital project information and enhance your team’s ability to make timely and informed decisions. Refine the project plan as necessary and update such items as budget estimate, funding, schedule, and forecasts to ensure that your projects are progressing within prescribed scope, time and budget constraints.
PROJECT SCOPE - Manage the scope of your projects and prevent undesirable scope creep...
PROJECT ORGANIZATION - Assemble the project team and grant your project staff the proper authorizations...
PROJECT BUDGET - Manage the project budget and anticipate/avoid unplanned overruns...
PROJECT SCHEDULE - Manage the project schedule and track progress against the project plan...
PROJECT FUNDING - Manage funding requests and authorizations for your projects and track allocations...
FORECASTING - Record all of your forecast commitments and expenditures ...
COLLABORATION - Collaborate internally within your organization and externally with your vendors...
PROJECT ISSUES - Raise, communicate and track pertinent project issues and ensure a timely...

Whether you’re purchasing supplies, hiring consultants, or entering into major construction contracts, use to award and administer your contracts. Record vendor invoices and change requests or receive them online and route them for review and approval. Tie your expenditures to your commitments and track both against the project budget, schedule, and available funding. Monitor vendor progress, track deliverables and close their contracts when all requirements are fulfilled.

CONTRACT AWARDS - Record your awards to consultants, contractors and suppliers and group them...
MASTER AGREEMENTS - Manage your organization’s master purchases (blanket contracts) and track...
CONTRACT CHANGES - Enhance your control over contract changes through better recording and tracking...
PAYMENTS - Manage the bill payment process and maintain accurate accounting of your project expenses...
JOURNAL ENTRIES - Reconcile your project accounts and adjust commitment and payment records...
CONTRACT CLOSEOUT - Complete the accounting for your contracts by losing them out against further transactions...

Whether you are procuring materials, engaging consultants or hiring contractors, you can use to prepare your requests for quotations, proposals, or bids; invite your vendors to participate in the procurement process; and award contracts to successful bidders

VENDORS - Enter and manage your vendors and measure and track their performance on projects...
BID REQUESTS - Assemble complete work packages including terms of reference...
BIDS, PROPOSALS & QUOTATIONS - Receive, securely and confidentially, vendors’ price quotations, bids...
BID ANALYSIS - Analyze vendors’ bids, proposals and quotations using ’s...
CONTRACT AWARD - Select the successful vendor and initiate the contract award process...

CPI’s main application program, is a web-based application hosted by CPI - as an ASP – or installed on the organization’s own servers.

Is deployed on Windows 2000 server with MS SQL Server 2000 and IIS 5.0.
Takes advantage of the integrated component Services available in windows 2000.
Consists of stateless n-tier architecture allowing for multi-server deployment.
Rapid-development framework that employs:
- User-defined dynamic tags (UDDT)
- A rich library of HTML and JavaScript generating dynamic tag
- Extensive web-based administrative facilities
Utilizes COM+ (Component Services) for back-end DLLs and Transaction Processing features.
MS Visual InterDev 6.0 for the Interface layer (GUI) with ASP pages and VBScript.

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users will realize valuable benefits as a result of improved decision-making on the part of the project management team and also due to the ready availability of mission-critical information. Cost savings of approximately 2% of the total annual capital spending may be expected as a result of:

Savings Direct productivity improvements within the FM organization
Reduced costs of general conditions
Reduced contract changes

These savings will flow largely from the following specific capabilities:
Owners will see enhanced program/project management as they:

Plan and budget capital expenditures
Protect proprietary processes and technologies
Ensure that proper controls are in place as well as complied with
Maintain in one place all documents pertaining to their programs
Access project information in remote sites
Forecast and track cashflow and costs-at-completion, and
Standardize business processes

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User Authentication - all users are authenticated via firewall servers.
Screen level Security - Once inside the firewall, grants users access on a screen-by-screen basis using a screen-level security system.
Access limitations - The application has, built-in, different types of users, each having a limited view of the site based on the role assumed on a program or a project.
Time-triggered access - Certain time-sensitive documents, such as bids and proposals, will not be accessible to any user prior to the occurrence of previously defined events, such as bid opening date and time.
Data encryption - At the database level, key data residing on our servers will be encrypted to further enhance the security of client data and information.
SSL Cetificate - CPI uses Comodo Verisign to authenticate all transactions taking place over the system.

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Create a Master Plan that encompasses all of your programs and projects irrespective of their location, type, fund source, end-user or the party carrying out of the work. Use PROGRAMOne to define your program/project scope, schedule, budget, and priority and get your plan ready for approval and rollout.

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Manage your organization’s Fund Sources and track funds available for your programs and projects. Use PROGRAMOne to enter and classify your fund sources, allocate funds to projects and initiatives, and track commitments and spending against each fund source.

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Forecast your cash requirements for each project and determine your program’s overall cashflow needs. Use PROGRAMOne's integrated scope, schedule, and cost estimating tools to accurately forecast cashflows and to track and measure actual spending against these forecasts.

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Add your staff members to PROGRAMOne each with his/her own user profile, and grant each of them customized access to program and project information. Assign staff to projects and equip them with the right project management, procurement, and accounting tools necessary to carry out their assignments. Track staff utilization and determine where resources can be more efficiently and effectively allocated.

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View up-to-date summary and detailed information about each project on the master plan and track project budget, schedule, commitments and expenditures. Take a quick look at your projects, measure performance and drill down to the details to further explore where problems may occur. Create or customize your own reports using Crystal Reports ™ and enhance your organization’s planning, management and crisis-prevention capabilities.

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Manage the scope of your projects and prevent undesirable scope creep while ensuring that your projects meet their goals and objectives. Define and refine the project scope utilizing the project work breakdown structure and manage project activities by tracking certain vital information such as the activity budget, funding, commitment, changes, payments and start and end date.

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Assemble the project team and grant your project staff the proper authorizations to ensure that information is disseminated properly and transactions are acted upon efficiently and effectively. Assign specific roles to team members specifying certain controls such as access level, responsibilities, utilization and duration of assignment on your projects.

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Manage the project budget and anticipate/avoid unplanned overruns while accounting for and authorizing all project budgetary changes. Build and refine budget estimates for your projects and maintain versions of the various budgets that you build. Maintain a "Baseline Budget" for the project and use it to measure variances between budgets, actuals and forecasts.

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Manage the project schedule and track progress against the project plan. Prepare and update schedules using PROGRAMOne’s scheduling tool and maintain snapshots of project progress through the various versions of schedule updates. Link seamlessly to MS Project™ and utilize the full range of project management capabilities that MS Project Pro™ and MS Project Server™ Offer.

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Manage funding requests and authorizations for your projects and track allocations against the organization’s various fund sources. Issue/approve capital appropriation requests (CARs) against approved project budgets and monitor the spending against allocated project funds. Account for the various fund sources and allocations and reallocate available funds among projects and programs as necessary.

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Record all of your forecast commitments and expenditures to ensure that your anticipated cost at completion is consistently realistic and up-to-date. Use PROGRAMOne’s proprietary forecasting tools to enter all anticipated cost events, whether changes to existing contracts or new items that have not yet been awarded; measure your cost at completion against your budget and available funding.

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Collaborate internally within your organization and externally with your vendors to better communicate and manage project progress. Exchange project documents and review and resolve items submitted by your vendors such as Requests for Information, technical Submittals, engineering drawings, etc. in a timely and structured manner.

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Raise, communicate and track pertinent project issues and ensure a timely and satisfactory resolution of all items that may hinder project progress. Categorize these issues and enable the project organization (both the internal and external) to act and comment on open issues until they are resolved.

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Record your awards to consultants, contractors and suppliers and group them by award type and vendor performing the work. Use PROGRAMOne’s various contract forms and workflows to differentiate among the various contract types and provide your project team with access to important contract information such as terms of payment, services provided, contract deliverables, payment retention policy, and contract start and end dates.

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Manage your organization’s master purchases (blanket contracts) and track the work orders issued against these contracts. Use PROGRAMOne to record both the award and the agreement as well as to record relevant information such as the contract terms, services, unit prices, and quantities. Use PROGRAMOne to issue work (task) orders on any particular project and specify the items, quantities, and services that the vendor will provide under the specific work order. Keep track of different work orders and track payments made against them.

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Enhance your control over contract changes through better recording and tracking of vendors' change requests, contract amendments, change orders, claims and backcharges. Receive change requests online or record them yourself, route them for review and approval and issue contract amendments and change orders once these requests are approved. Maintain all pertinent information on each change including the scope of the change, its anticipated cost, reason(s) for the change, and the time frame for implementing the changed work.

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Manage the bill payment process and maintain accurate accounting of your project expenses. Receive vendor invoices online or enter the invoices yourself, route them for review and approval and send approved invoices to your accounts payable system for processing and payment. Select the proper invoice form (e.g., consultant invoice, supplier invoice) to properly record the payment transaction and easily validate the payment amount against a particular vendor’s contract.

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Reconcile your project accounts and adjust commitment and payment records as needed to correct any accounting misallocation. Re-appropriate funds from one budget item to another within the same project or among different projects and adjust final project budget to account for budget savings or overruns.

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Complete the accounting for your contracts by losing them out against further transactions. Create substantial and/or final contract closeout forms and select, from a master closeout list, those items that need to be completed before the contract may be closed out. Check-off these closeout items as they are completed indicating the date on which they were completed and attaching all relevant documents (e.g., final engineering drawings, manuals, warrantees, etc.) to the closeout forms. Issue certificates of completion to complete the closeout process and route them for final review and approval.

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Enter and manage your vendors and measure and track their performance on projects. Select those that you want to include in your Preferred Vendors list, and classify them using your own classification criteria. Generate vendor summary and detail reports and track their contracts and their participation in the procurement effort.

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Assemble complete work packages including terms of reference, technical specifications, and engineering documents and post them online using PROGRAMOne’s highly secure procurement engine. Make these packages available to all vendors and/or invite those you want to include in the procurement process.

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Receive, securely and confidentially, vendors’ price quotations, bids and proposals including all supporting documents. Keep track of vendors participating in the procurement process and retain their responses for future reference and analysis.

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Analyze vendors’ bids, proposals and quotations using PROGRAMOne’s proprietary analytical tools and reports. Qualify vendors on the basis of their timeliness and responsiveness to your requirements. Apply appropriate analysis to each type of procurement including quantity and unit price comparisons, weighted rankings, objective assessments of vendor qualifications and proposed approach, and comparisons between vendors’ and your own estimates. Receive early warnings on large quantity and/or unit price variances that may signal errors in vendor bids or in your estimates.

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Select the successful vendor and initiate the contract award process.

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